Title: Administrative Assistant
Location: Reston, VA
Job Description: Performs level II Administrative Assistant (AA) work in the the WDC area. Level II work entails providing administrative or office management support to a group, office, program or project, or, depending on assignment, independently executing steps in the E2E workflow of a single function. Level II work requires the ability to coordinate and execute administrative suppport functions to ensure the orderly and efficient accomplishment of the work of a group, office, program or project, or its leadership team. The work is performed under general supervision. Specific duties and responsibilities will vary based on assignment.
Manage or assist in managing the administrative workflow and day-to-day activities of a work unit.
Maintain schedule of appointments, monitor email and telephone for a manager or other officers in work unit.
Coordinate and/or assist with planning, scheduling, organizing, and executing meetings, conferences, and off-sites; may participate in meetings and events, serving as a recorder; may brief or present administrative support related information; With guidance from the Government, may represent work unit at meetings and in Agency working groups.
Proofread and edit office correspondence; draft routine, standard documents.
Coordinate or assist with office move activities, construction, or renovation projects within work unit. Coordinate the administrative schedule with government POC.
Perform back-up duties for other offices within the work unit to ensure administrative support coverage.
Maintain and archive office files. Maintain and organize relevant reference materials and working files for easy retrieval.
Initiate and monitor check-in/check-out procedures for personnel, including submitting new user accounts and access requests.
Greet and/or escort all office visitors and guests.
Subject matter expertise sufficient to interpret and apply established policies, procedures, and guidelines to unique situations or under unique circumstances.
Extensive knowledge of Agency and IC administrative processes and procedures related to area of assignment
Extensive knowledge of assignment-specific internal administrative support applications.
Extensive knowledge of Microsoft Office suite applications (e.g., Power Point, Word, Outlook, Excel)
Basic understanding of Project Management fundamentals, sufficient to plan, coordinate, and execute E2E administrative support to a process, project/program or functional area.
Analytical skills sufficient to assess and interpret highly complex information from multiple sources and develop insightful recommendations and solutions.
Excellent communication skills sufficient to respond to customers' complex questions; communicate procedures and processes to management, co-workers, customers, and stakeholders; and to provide guidance on pertinent changes to business functions and operations in a manner that is easily understood
Writing skills sufficient to compose original, non-template, clear and concise moderately complex written products
Planning and organizational skills to systematically manage, coordinate, track, and complete work flow activities
Representational skills (tact, diplomacy, protocol) to represent work unit at meetings, events, forums, and in Agency Working Groups, with Government guidance
Strong interpersonal skills to gather task information, project requirement, project specifications form customers and to maintain effective working relationships with team and customers
Time management skills to meet and adapt to changing requirements or priorities
Ability to establish, maintain, and leverage a wide range of contacts and professional relationships to network and liase across the Agency/IC
Ability to be discreet and maintain confidentiality
Ability to teach, train, and guide less experienced administrative support contractors, fostering an understanding of the rationale for processes and procedures
Two (2) years of prior administrative support or comparable experience, demonstrating increased levels of complexity and responsibility in the areas of problem solving, working independently, maturity, judgement, and initiative. Applicable vocational education may be substituted for work experience
Required: High School Diploma or GED
Desired: Associates or Bachelor's Degree
Clearance must be current and active. We cannot sponsor new clearances for this role.
Our benefits package includes:
- Comprehensive Medical Benefits
- Competitive Pay
- 401(k) Retirement Plan
- Paid Time Off (PTO)
- Team Lunches
- Leadership Incentives
WHO WE ARE
TPGS is a mission-oriented defense contracting firm with extensive experience in the intelligence community as well as with federal agencies and the Department of Defense. TPGS provides expertise in information technology, intelligence, cyber security, training and instruction, software engineering/application development, management support and more. We understand and value the unique needs of our government clients and industry partners, as well as the importance of completing projects on time and we work hard to not only meet, but exceed expectations. Our world-class culture operates with an unparalleled sense of urgency and continuously encourages and promotes individual and team success. No matter the project, our capability can be summarized by our motto: Rapid Response. Proven Talent. Exceptional Service.
TPGS is an equal opportunity employer.